BidToolkit pre-fills the estimate from jobs you’ve already done, turns it into a proposal on your letterhead, and keeps the permit paperwork straight. Built by Brian — 30 years in this business.
Drag the folder in — no zipping, no sorting. Your jobs, unit prices and past bids come back in one workbook — nothing retyped, and even the bid-day sheets in the clerk's handwriting get read. Then every morning, the lettings near you, scored, with the junk filtered out.
Drop in the bid’s item list. The software matches each line to your past jobs and suggests a price, showing how many past records it’s based on. When it isn’t sure, it says so. It checks the arithmetic before you send. You decide.
Upload the priced sheet and it comes back as a branded proposal PDF on your letterhead — terms, signature block, done. No re-typing into Word.
Permits, notices and closure forms for AL, MS, FL and LA, filled and tracked. Tank contractors: tank closure forms and the trust-fund reimbursement package. Free paperwork guides for six trades — no login.
Live Qty × Unit Price, overhead and profit — then it’s your spreadsheet to send. Unit prices trace to real ALDOT letting results.
Your final numbers land on your letterhead with terms and a signature block. Nothing goes out with your name on it that you didn’t send.
Every night it scans state DOT, federal (SAM.gov), county and city sources across AL, MS, FL and LA, then emails you a Morning Briefing of what fits your trades and your territory. Scored to you — not a keyword match. Nights and weekends included.
I’m Brian. Thirty years in this business — bidding it, building it, and chasing the paperwork behind it. I got tired of pricing every bid from a blank sheet and losing nights to forms, so I built the tool I always wanted.
It’s a small shop. When you call, you get me — not a ticket queue. If something would save you an hour, tell me and I’ll build it. That’s how this thing gets better: around the contractors using it.
Built from bid tabs — yours, and the ones we scan in every week.
Nine areas, every one backed by a screen in the app today. Also in there: Plan takeoff, the AIA pay app, Competitor bid-tab analysis and job costing.
Prices pre-filled from your own jobs, a bid schedule read for you, Price Lookup, and a safety check that flags bad math and out-of-line prices before you send.
See how it works →Branded proposal PDF, AIA pay app from the priced sheet, change orders with your markup, one printable billing statement per job.
See how it works →Price database from real bid tabs, trends by material and state, a 3/6/12-month forecast, Competitor bid-tab analysis and your win rate by agency.
See how it works →Nightly scan of county, city, DOT and SAM.gov sources across AL, MS, FL and LA; scored 0–10 to you; Morning Briefing email; bid calendar.
See how it works →Tank closure forms for AL, FL, LA and MS filled from one entry, deadlines on the job, the trust-fund reimbursement package, six free trade guides.
See how it works →Bid board with win rate, the job page with costs, milestones, change orders, documents and subs, a sub database by trade, crew.
See how it works →Early access. Plan takeoff from a DXF or vector PDF: quantities by sheet and layer, REVIEW flags, an export check. Nothing priced — the bid stays yours.
See how it works →Drag your estimates folder in (or a zip); get back one workbook of jobs, prices, bid history and crew — scanned bid-day sheets included. Drop it again any time; only what is new gets read. Excel imports with a preview.
See how it works →Daily digest, weekly summary PDF, a TV dashboard for the office monitor, and answers for when the boss asks where a number came from.
See how it works →The estimate prefill, the priced sheet, the proposal, the paperwork engine and the nightly bid finder — all of it, for one flat price. Built for Gulf Coast paving, site, utility and tank crews.
More questions? The full FAQ · or just call (251) 421-1432.